What tags can I use in an inventory template?
Inventory templates in agentOS use merge tags to pull in property, tenancy, inventory item, meter, and certificate details automatically. This article lists all available tags for the System Letter Template, Inventory Letter.
The following tags are for use with the System Letter Template, Inventory Letter. Insert them into your template exactly as shown and agentOS will populate them when the document is generated.
Note: Template tables for Inventory Items, Meters, and Certificates are available at the bottom of this article for easy copy-paste use.
Property and tenancy details
| Tag | What it displays |
|---|---|
[[PropertyAddress]] |
Address line 1 of the property including the house/flat number (e.g. 72 Example Street) |
[[Title]] |
The title of the inventory (e.g. 72 Example Street - Inventory (Landlord Copy)) |
[[PersonCopy]] |
The version of the document (e.g. Tenant, Landlord) |
[[TenantNames]] |
All tenants displayed inline (e.g. Mr James Jones, Mr John Doe, Miss Kate Jenkins) |
[[Landlord]] |
The full names of all landlords linked to the tenancy (e.g. Miss Katie Jones, Mr Jacob Davies) |
Inventory items
| Tag | What it displays |
|---|---|
[[PropertyStructure.InventoryItem.ItemType]] |
The item type of an inventory item (e.g. Basin) |
[[PropertyStructure.InventoryItem.ItemDescription]] |
The description of an inventory item (e.g. White ceramic basin) |
[[PropertyStructure.InventoryItem.ItemCondition]] |
The condition of an inventory item (e.g. Good) |
[[PropertyStructure.InventoryItem.ItemNotes]] |
Any notes recorded against an inventory item |
[[PropertyStructure.InventoryItem.CheckInCondition]] |
The check-in condition of an inventory item |
[[PropertyStructure.InventoryItem.CheckInNotes]] |
Check-in notes for an inventory item |
[[PropertyStructure.InventoryItem.CheckOutCondition]] |
The check-out condition of an inventory item |
[[PropertyStructure.InventoryItem.CheckOutNotes]] |
Check-out notes for an inventory item |
[[PropertyStructure.RoomName]] |
The name of the room (e.g. Kitchen) |
Meters
| Tag | What it displays |
|---|---|
[[PropertyStructure.Meter.MeterType]] |
The meter type (e.g. Gas, Electric) |
[[PropertyStructure.Meter.MeterLocation]] |
The location of the meter (e.g. Under the stairs) |
[[PropertyStructure.Meter.MeterNumber]] |
The meter reference number |
[[PropertyStructure.Meter.CheckInReading]] |
The check-in meter reading |
[[PropertyStructure.Meter.CheckOutReading]] |
The check-out meter reading |
Certificates
| Tag | What it displays |
|---|---|
[[PropertyStructure.Certificate.CertificateType]] |
The type of certificate (e.g. Gas Safety) |
[[PropertyStructure.Certificate.ExpiryDate]] |
The expiry date of the certificate |
[[PropertyStructure.Certificate.RenewalDate]] |
The renewal date of the certificate |
[[PropertyStructure.Certificate.CertificateNumber]] |
The certificate reference number |
[[PropertyStructure.Certificate.IssuedBy]] |
Who issued the certificate |
Template tables (copy-paste ready)
Use the tables below as a starting point when building your inventory letter template.
Inventory items table:
| Room | Item type | Description | Condition | Notes |
|---|---|---|---|---|
[[PropertyStructure.RoomName]] |
[[PropertyStructure.InventoryItem.ItemType]] |
[[PropertyStructure.InventoryItem.ItemDescription]] |
[[PropertyStructure.InventoryItem.ItemCondition]] |
[[PropertyStructure.InventoryItem.ItemNotes]] |
Meters table:
| Meter type | Location | Meter number | Check-in reading | Check-out reading |
|---|---|---|---|---|
[[PropertyStructure.Meter.MeterType]] |
[[PropertyStructure.Meter.MeterLocation]] |
[[PropertyStructure.Meter.MeterNumber]] |
[[PropertyStructure.Meter.CheckInReading]] |
[[PropertyStructure.Meter.CheckOutReading]] |
Certificates table:
| Certificate type | Issued by | Certificate number | Expiry date | Renewal date |
|---|---|---|---|---|
[[PropertyStructure.Certificate.CertificateType]] |
[[PropertyStructure.Certificate.IssuedBy]] |
[[PropertyStructure.Certificate.CertificateNumber]] |
[[PropertyStructure.Certificate.ExpiryDate]] |
[[PropertyStructure.Certificate.RenewalDate]] |
If you need assistance with inventory templates, contact support@agentos.com.