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How do I complete a draw down of paid sales in agentOS?

To draw down your paid sales, navigate to Accounts > Bank Accounts > Draw Down Paid Sales, select the branch balance you want to draw down, and confirm the draw down. You can then transfer the funds from your client account to your business account and reconcile the transfer the following day.

The draw down process allows you to take your agency's earned fees from the client account and transfer them to your business account. The amount available to draw down is calculated from charges that have been both invoiced and paid.

Before you begin, if this is your first draw down, please contact support@agentos.com for guidance before proceeding.

Step-by-step instructions

  1. Go to the Accounts tab in the main navigation.
  2. Select Bank Accounts.
  3. From the left-hand menu, select Draw Down Paid Sales.
  4. You will see a list of branches with their balances. Tick the box next to the branch balance you wish to draw down.

    Note: You can view a breakdown of these figures by exporting the Unpaid Sales and Paid Sales reports at the bottom of this page. These reports are automatically saved when you complete the draw down.

  5. Select the Draw Down Paid Sales button.
  6. Review the draw down summary screen, which will show:
    • Branches to draw down
    • Draw Down VAT Total
    • Draw Down Net Total
  7. Select your Payment Type and Invoicing preferences.
  8. Select Confirm Draw Down Paid Sales.

This creates a payment group which will await reconciliation.

After the draw down

Once confirmed, physically transfer the funds from your client account to your business account in your banking system. The following day, reconcile the transfer using Link as Payment or Deposit to match the bank statement entries against the payment group created by the draw down.

Exporting to Xero

If you use Xero accounting software, you can download a compatible CSV file to upload paid invoice details directly into Xero. Before confirming your draw down, select Export Paid Sales – Xero from the options at the bottom of the Draw Down Paid Sales screen. Once downloaded, complete your draw down as normal and then upload the file to Xero.

For help with the draw down process, contact support@agentos.com.