Custom Software Development
AI-Powered Development. Rapid Delivery. Exceptional Value.
Build the exact tools your agency needs at a fraction of traditional development costs.
Why Custom Development?
We use AI to build applications, web applications, and websites at unprecedented speed. What used to take months now takes weeks and even days. What used to cost tens of thousands now costs a fraction. These savings go directly to you, our clients, making custom software accessible to agencies of all sizes.
Need a change? AI means we can iterate rapidly. No more waiting months for updates or paying premium rates for small modifications. Your software evolves as fast as your business does.
What We Can Build
Rich, Integrated Websites — Not just brochure sites, but fully integrated platforms that connect to your CRM, display live property data, and feature AI agents handling enquiries 24/7.
Secure Login Applications for Your Team — Custom dashboards, workflow tools, and management systems accessible only to your staff. Built around how your agency actually works.
Customer-Facing Portals — Landlord dashboards, tenant self-service platforms, and investor reporting tools. Give your clients the digital experience they expect.
Open Web Applications — Want your own version of Goodlord for tenancy onboarding? Your own material information collection tool for sales? Your own referencing platform? We build white-label solutions branded entirely to you.
The AI Advantage
Speed: Applications delivered in weeks and even days, not months
Cost: Significantly lower development costs passed on to you
Flexibility: Rapid iterations and changes at minimal cost
Quality: Enterprise-grade applications without enterprise budgets
Custom View Replacement
Don't like a view in agentOS? Replace it. Any screen, any view, any workflow in agentOS can be replaced with a custom web application built specifically for your business. If the standard view doesn't work the way you need it to, we can build you a replacement that does.
This is a feature development request service. Tell us which view frustrates you, how you'd like it to work instead, and we'll build a custom replacement that sits seamlessly within agentOS. Your team sees the interface they need; the data flows exactly as it should.
Examples of custom view replacements:
- Custom Landlord Dashboard — Show landlords exactly what matters to them, nothing more
- Custom Tenant View — Tailored self-service features specific to your processes
- Custom Certificate Tracking — Your compliance workflow, your way
- Custom Bank Account Dashboard — Reconciliation views built around how you actually work
- Any other view — If you can describe it, we can build it
Potential ROI: Tailored interfaces could reduce training time by 30-50%. Staff work faster when screens show exactly what they need. Fewer clicks, fewer errors, more productivity.
Proven Applications from Our Platform
These applications have been built and tested on our platform. They demonstrate what's possible and can be adapted for your agency.
Rent Chase Custom Dashboards
Custom dashboards for managing rent arrears with automated chase sequence tracking. Visual overview of overdue payments, chase status, and recovery progress.
Potential ROI: Could recover 20-40% more arrears. Custom views may save 5-10 hours weekly in arrears management.
Zero Balance and Ending Tenancy Checker
Flags funds due to be posted to tenants with zero balances, tenancies ended in the last 30 days, or ending in the next 30 days. Prevents overpayments and ensures clean account closures.
Potential ROI: Could prevent £500-2,000+ annually in posting errors. Ensures compliance with deposit return timelines.
Deposit Registration Tracker
Multi-file application tracking deposit registrations, deadlines, and compliance status across your portfolio.
Potential ROI: Could help achieve 100% on-time registration. Avoids penalties of up to 3x deposit value per breach.
Branded Customer Portal
Fully branded user interface for your agency, giving tenants, landlords, or buyers a professional self-service experience under your brand.
Potential ROI: Could reduce inbound queries by 30-50%. Professional presentation may justify premium fees.
Tenancy Onboarding Application
Goodlord-style tenancy onboarding workflow managing the entire tenant journey from application through to move-in.
Potential ROI: Could save £20-40 per tenancy in third-party fees. Complete control over the process.
Developer/New Homes Dashboard
Dedicated portal for housebuilders to review dashboards, submit instructions, track offers, and manage the part-exchange process.
Potential ROI: Streamlines developer relationships. Could help win exclusive new homes contracts.
Cash Flow and Invoice Reporting with Open Banking
Real-time cash flow visibility using open banking connections, combined with invoice reporting and tracking. Automated reconciliation between bank transactions and invoices.
Potential ROI: Could reduce reconciliation time by 60-80%. Real-time visibility enables faster decisions. Invoice matching saves hours of manual checking.
Student Lettings Portal
Purpose-built interface for student lettings with university-focused features and guarantor management.
Potential ROI: Streamlines group bookings. Could reduce admin time by 40-60% during peak season.
Exchange Pipeline Tracker
Replaces Excel spreadsheets with a proper pipeline management system for tracking sales through to exchange.
Potential ROI: Real-time visibility across the team. Could reduce fall-throughs by 10-20% through proactive management.
Lease Management System
Commercial lease tracking including rent reviews, break clauses, and key dates.
Potential ROI: Never miss a rent review or break clause. Systematic management of complex lease portfolios.
Letting Agency Applications
Tenant Portal Pro
Self-service portal for tenants to pay rent, report maintenance, and view documents.
Potential ROI: Could reduce admin calls by 40-60%. Tenants resolve queries themselves, potentially freeing 5-15 hours per week.
Landlord Investment Dashboard
Real-time portfolio performance, yield analysis, and ROI tracking for landlords.
Potential ROI: Could increase landlord retention by 10-25%. Premium service may justify higher management fees.
Digital Tenancy Manager
Complete tenancy lifecycle management from application to move-out.
Potential ROI: Could cut tenancy setup time by 30-50%. Helps eliminate missed steps and compliance gaps.
Rent Guarantee Calculator
Risk assessment tool for rent protection insurance quotes.
Potential ROI: Could convert 15-30% more landlords to rent guarantee products. Potential additional £100-250 per property annually.
Void Property Optimiser
Analytics dashboard tracking empty periods and marketing effectiveness.
Potential ROI: Could help reduce average void periods by 3-7 days. Potential savings of £300-700 per void for landlords.
Internal Referencing Platform
Your own branded referencing system for employer, landlord, and guarantor verification.
Potential ROI: Could save £20-40 per reference vs external providers. Keeps the process and data in-house.
Compliance Command Centre
Certificate tracking, alerts, and regulatory compliance dashboard.
Potential ROI: Could help achieve zero missed certificates. Potential to avoid £3,000-10,000+ in fines per incident.
Rent Review Analyser
Market comparison tool for rent increase recommendations.
Potential ROI: Data-backed rent reviews could help increase average rents by 5-12% while maintaining tenant retention.
Maintenance Dispatch System
Contractor assignment, tracking, and invoice management.
Potential ROI: Could speed up job completion by 25-45%. Automated tracking helps eliminate lost invoices.
Deposit Protection Hub
Automated deposit registration and dispute resolution tracker.
Potential ROI: Could help achieve 100% on-time registration. May reduce disputes by 30-50% through proper documentation.
Tenant Rewards Platform
Loyalty programme for on-time payments and property care.
Potential ROI: Could improve on-time payments by 10-20%. May help reduce arrears and property damage.
Landlord Tax Calculator
Income tax, CGT, and allowable expense calculator.
Potential ROI: Chargeable service potentially generating £25-50 per landlord. 200 landlords could mean £5,000-10,000 annually.
Property Inspection App
Mobile inspection tool with photo capture and report generation.
Potential ROI: Could complete inspections 2-4x faster. Professional reports may strengthen deposit claims.
Arrears Management System
Payment plan creator with automated chase sequences.
Potential ROI: Could help recover 25-45% more arrears. Automated chasing may save 3-8 hours weekly.
Utility Switch Portal
Automated utility provider switching for tenancy changes.
Potential ROI: Commission income potential of £15-50 per switch. 100 moves per year could mean £1,500-5,000.
Pet Policy Manager
Pet application, deposit, and damage tracking system.
Potential ROI: Pet fees could generate £40-100 per tenancy. Proper tracking may help reduce disputes.
Student Housing Hub
University-focused portal with guarantor management.
Potential ROI: Could streamline group bookings. Potential for 30-60% faster guarantor processing.
HMO Licence Tracker
Multi-property licensing compliance and renewal system.
Potential ROI: Helps ensure you never miss a renewal. Could help avoid £10,000-20,000+ unlimited fines for unlicensed HMOs.
Tenant Payment History Publisher
Publish tenant credit worthiness based on their rent payment history with your agency.
Potential ROI: Premium service potentially commanding £3-10 per tenant monthly. Helps attract quality tenants who value their credit record.
Virtual Viewing Platform
360° tours with live agent walkthroughs.
Potential ROI: Could reduce in-person viewings required by 30-60%. Expands reach to relocating tenants.
Rent Split Calculator
Bill splitting tool for shared tenancies.
Potential ROI: Could help eliminate housemate disputes. May reduce admin queries by 20-40%.
Emergency Response Portal
24/7 maintenance reporting with contractor dispatch.
Potential ROI: Faster emergency response could improve landlord satisfaction. May reduce escalations by 40-70%.
Tenancy Onboarding App
Your own Goodlord-style tenancy onboarding application, fully branded to your agency.
Potential ROI: Could save £15-35 per tenancy in third-party fees. Complete control over the tenant journey.
Inventory Management System
Detailed property condition reports with comparison tools.
Potential ROI: Could strengthen deposit claims. May help recover 15-30% more in legitimate deductions.
Right to Rent Checker
Immigration status verification system.
Potential ROI: Instant compliance checks. Could help avoid £1,000 per tenant civil penalties.
Tenancy Extension Portal
Automated renewal offers and negotiation platform.
Potential ROI: Could help achieve 75-90% renewal rate vs 70% industry average. May significantly reduce void periods.
Rent Collection Dashboard
Payment tracking with automated reconciliation.
Potential ROI: Real-time visibility. Could identify late payments instantly for immediate action.
Guarantor Portal
Application, verification, and liability tracking system.
Potential ROI: Could speed up guarantor processing by 30-60%. Professional experience may impress applicants.
Move-out Manager
End-of-tenancy workflow with deposit return calculator.
Potential ROI: Consistent process could reduce disputes by 25-45%. Faster turnaround to re-let.
Renters Reform Hub
Portal explaining to landlords what changes they need to make to their properties to meet the new Renters' Reform Bill regulations.
Potential ROI: Positions your agency as the compliance expert. Could reduce landlord anxiety and strengthen retention by 10-20%.
Website Viewing Qualification Widget
Embeddable widget for your existing website that asks qualifying questions before visitors book viewings or appraisals. Feeds directly into agentOS.
Potential ROI: Could reduce time-waster viewings by 30-50%. Pre-qualified leads mean more productive appointments.
Estate Agency Sales Applications
Vendor Portal Plus
Real-time marketing updates, viewing feedback, and offer management for sellers.
Potential ROI: Could reduce vendor calls by 50-75%. Transparent service may justify premium fees.
Buyer Match Pro
AI-powered buyer profiling and property recommendations.
Potential ROI: Could improve viewing-to-offer conversion by 15-35%. Buyers may find the right property faster.
Chain Visualiser
Interactive chain progress tracker with completion predictions.
Potential ROI: Could help identify chain risks early. May reduce fall-through rate by 10-25%.
Market Valuation Tool
Automated property valuation with comparable analysis.
Potential ROI: Instant valuations could impress vendors. Data-backed pricing may help win more instructions.
Offer Management Platform
Multiple offer handling with best-and-final automation.
Potential ROI: Could help maximise sale prices. Professional process may build vendor confidence.
Sales Progression Tracker
Milestone tracking with automated stakeholder updates.
Potential ROI: Could reduce progression calls by 40-70%. Proactive management may speed up completions.
Virtual Open House Platform
Live-streamed property tours with Q&A functionality.
Potential ROI: Could reach 3-6x more buyers per viewing. Ideal for out-of-area purchasers.
Commission Calculator Pro
Multi-tier commission splits and performance tracking.
Potential ROI: Clear visibility could motivate team. Helps eliminate commission disputes.
Conveyancer Connect
Solicitor integration portal with document exchange.
Potential ROI: Could help cut completion times by 1-3 weeks. Fewer chasing calls required.
Mortgage Broker Hub
Integrated mortgage comparison and application tracker.
Potential ROI: Referral income potential of £150-500 per mortgage. 50 sales could mean £7,500-25,000 annually.
Property Launch Planner
Marketing campaign scheduler with multi-channel distribution.
Potential ROI: Coordinated launches could generate 25-50% more initial interest.
Buyer Qualification Tool
Financial verification and mortgage capacity checker.
Potential ROI: Could help eliminate time-waster viewings. Focus on serious, qualified buyers.
Vendor Report Generator
Weekly marketing performance reports with recommendations.
Potential ROI: Professional reporting could help retain vendors. Data may justify pricing strategy.
Digital Brochure Creator
Template-based property brochure design tool.
Potential ROI: Professional brochures in minutes. Could save £30-100 per property in design costs.
Viewing Scheduler Pro
Intelligent booking system with route optimisation.
Potential ROI: Could fit 20-40% more viewings per day. Automatic confirmations may reduce no-shows.
Price Reduction Analyser
Market response tracker for pricing strategy decisions.
Potential ROI: Data-backed pricing conversations. Could help reduce time on market by 10-20%.
New Homes Portal
Developer plot management with reservation system.
Potential ROI: Could streamline off-plan sales. Real-time availability prevents double-booking.
Probate Property Manager
Specialised workflow for estate sales with executor communication.
Potential ROI: Sensitive, compliant process. Could help win referrals from solicitors.
Sealed Bids Management Platform
Online sealed bids system for managing best-and-final offers on properties.
Potential ROI: Professional, transparent process could maximise sale prices. Builds vendor confidence in competitive situations.
Referral Network Portal
Agent-to-agent referral tracking and commission sharing.
Potential ROI: Could capture out-of-area referrals. Additional income stream from relocations.
Buy-to-Let Investor App
Investment analysis tool where investors can add properties and analyse them against your management services.
Potential ROI: Could convert more buyers to investors. Positions your agency as the natural choice for property management.
Customer Journey Tracker
Lead nurturing system from enquiry to completion.
Potential ROI: Could help ensure no lead falls through the cracks. Potential 15-30% improvement in conversion rates.
Estate Agency CRM Mobile
Field-based agent app for valuations and viewings.
Potential ROI: Update records on the move. Instant market appraisals could impress vendors.
Market Report Generator
Local area statistics and trend analysis tool.
Potential ROI: Position as local expert. Data-rich reports could help win instructions.
Completion Day Manager
Key handover and final inspection coordinator.
Potential ROI: Smooth completions create referrals. Professional finish to every sale.
Material Information Collection Tool
Your own application for collecting the material information required for property sales, branded to your agency.
Potential ROI: Ensures compliance with material information requirements. Streamlines the data collection process.
Block Management Applications
Resident Communication Portal
Community announcements, voting, and discussion forums.
Potential ROI: Could reduce resident complaints by 30-60%. Transparent communication may build trust.
Service Charge Calculator
Automated billing with budget vs actual tracking.
Potential ROI: Could help eliminate calculation errors. Clear breakdowns may reduce disputes.
AGM Management Platform
Meeting scheduling, agenda creation, and minute recording.
Potential ROI: Could help ensure compliant meetings every time. Potential 40-70% reduction in admin time.
Contractor Performance Portal
Service provider rating and compliance tracking.
Potential ROI: Data-driven contractor selection. Accountability could improve service quality.
Major Works Planner
Section 20 consultation manager with cost tracking.
Potential ROI: Compliant consultations could help avoid legal challenges. Clear cost visibility for leaseholders.
Sinking Fund Analyser
Reserve fund projections and contribution calculator.
Potential ROI: Adequate reserves could help prevent special levies. Long-term planning builds confidence.
Fire Safety Compliance Hub
Risk assessment tracking and remediation planning.
Potential ROI: Post-Grenfell compliance support. Could help avoid enforcement action and liability.
Block Insurance Portal
Claims management and premium allocation system.
Potential ROI: Faster claims processing. Fair allocation could reduce leaseholder disputes.
Parking Management System
Permit allocation and visitor parking control.
Potential ROI: Could help eliminate parking disputes. Potential income from permit fees.
Communal Area Booking
Resident facility reservation system.
Potential ROI: Fair access to amenities. Potential income from bookable spaces.
Building Defects Tracker
Snagging list management with developer liaison.
Potential ROI: Systematic defect resolution. Evidence trail for warranty claims.
Leaseholder Portal
Document access, payment history, and communication hub.
Potential ROI: Self-service could reduce queries by 50-80%. 24/7 access to key documents.
Ground Rent Collection System
Automated demands and payment tracking.
Potential ROI: Could help achieve near 100% collection rate. Automated chasing may eliminate manual follow-up.
Health & Safety Dashboard
Incident reporting and compliance monitoring.
Potential ROI: Comprehensive audit trail. Demonstrates duty of care.
Budget Planning Tool
Annual budget creation with variance analysis.
Potential ROI: Accurate budgets could reduce year-end surprises. Professional financial management.
Emergency Contact Registry
Resident information and key holder database.
Potential ROI: Instant access in emergencies. Life-safety critical information.
Cleaning Schedule Manager
Contractor scheduling with quality monitoring.
Potential ROI: Consistent cleaning standards. Photo evidence of completed work.
Garden Maintenance Planner
Seasonal work scheduling and resident requests.
Potential ROI: Year-round maintenance planning. Resident input could improve satisfaction.
Lift Service Tracker
Maintenance scheduling and breakdown reporting.
Potential ROI: Could help minimise lift downtime. Compliance with LOLER regulations.
Block Management App
Mobile app for on-site property managers.
Potential ROI: Real-time updates from site. Instant issue logging and resolution.
Short-Term Lets Applications
Channel Distribution Hub
Multi-platform listing synchronisation and rate management.
Potential ROI: List everywhere, manage once. Could help eliminate double-bookings completely.
Airbnb and Platform Connector
Direct integration with Airbnb, Booking.com, and other short-term let platforms.
Potential ROI: Automated synchronisation could save 5-15 hours weekly. Real-time availability across all platforms.
Dynamic Pricing Engine
AI-powered rate optimisation based on demand.
Potential ROI: Could increase revenue by 10-30% through optimal pricing. Helps maximise every booking.
Guest Experience Portal
Check-in instructions, local guides, and concierge services.
Potential ROI: Could help increase 5-star reviews by 25-50%. Upselling may generate additional revenue.
Cleaning Team Manager
Turnover scheduling with quality checklists.
Potential ROI: Faster turnovers could enable same-day bookings. Consistent quality every time.
Instant Booking Manager
Automated guest screening and booking confirmation.
Potential ROI: 24/7 booking capability. Could capture impulse bookings competitors miss.
Revenue Analytics Dashboard
Occupancy rates, ADR, and RevPAR tracking.
Potential ROI: Data-driven decisions. Could help identify underperforming properties instantly.
Guest Communication Bot
AI chatbot for common queries and check-in assistance.
Potential ROI: Could answer 70-95% of queries automatically. Guests helped 24/7.
Damage Protection System
Security deposit and insurance claim management.
Potential ROI: Faster damage recovery. Clear evidence for disputes.
Smart Home Controller
Remote lock, thermostat, and security management.
Potential ROI: Keyless entry reduces coordination. Potential energy savings of 15-25%.
Review Management Platform
Automated review requests and response system.
Potential ROI: Could collect 15-35% more reviews. Quick responses build reputation.
Local Experience Marketplace
Upselling platform for tours and services.
Potential ROI: Commission income from partner services. Enhanced guest experience.
Owner Statement Generator
Monthly income reports with expense breakdowns.
Potential ROI: Professional reporting could build owner confidence. May reduce queries.
Other Property Services Applications
Commercial Lease Manager
Rent reviews, break clauses, and CAM reconciliation.
Potential ROI: Could help ensure you never miss a rent review. Systematic management of complex leases.
Property Developer Portal
Plot sales tracking, snagging, and warranty management.
Potential ROI: Could streamline new-build sales. Clear handover process.
Facilities Management Dashboard
Multi-site maintenance and compliance tracking.
Potential ROI: Portfolio-wide visibility. Consistent standards across all sites.
Energy Efficiency Analyser
EPC improvement recommendations and cost calculator.
Potential ROI: Could help meet minimum EPC requirements. Identify cost-effective improvements.
Property Auction Platform
Online auction room with bidding system.
Potential ROI: Wider buyer reach. Competitive bidding could achieve best prices.
Property Data Analytics Hub
Market trends, pricing analysis, and forecasting.
Potential ROI: Strategic decisions backed by data. Could help identify opportunities before competitors.
Estate Planning Tool
Property portfolio succession planning and tax optimisation.
Potential ROI: Premium advisory service. Could help build deep client relationships.
Garage Management Portal
Management system for garage lettings, including availability tracking, tenant management, and payment collection.
Potential ROI: Often overlooked revenue stream. Could add £500-2,000+ annually per garage under management.
Ready to Build Something Amazing?
Every agency is different. Let's discuss what would make the biggest impact for yours.
Book a discovery call to explore your custom development options.